When you’re running a business, time is money. It’s the most valuable asset you have, which is why it makes sense to use every available tool to ensure that you maximize efficiency and productivity. E signature software is one of those tools that can help streamline your business processes so you can focus on more important things like growing your company or providing better customer service. Here are four reasons why e signature software should be part of any small business operations.
Streamline your business’ digital processes
It may seem like an unnecessary step, but with the right e signature software, you can conduct business faster and smarter, saving time and money in the process. E signature software is a type of application that allows users to digitally sign documents electronically by using their mouse or touch screen on a tablet device, as opposed to signing with pen and paper. They’re often used in conjunction with workflow management systems, which are either cloud-based or on-premise solutions that automate tasks within an organization’s processes.
E signatures are legally binding
Now that you know what e signatures are and how they can help your business, it’s time to put them into action. If you’re ready to start using e signatures for your business, here are some tips:
- You’ll need a reliable platform. It’s important to select software that allows you access to the technology and resources needed for e-signing. And as with any other software, be sure it works with your team and fits within your budget.
- Create templates ahead of time. Templates allow users to create documents quickly so there’s no delay when signing contracts or agreements. This can save time later on by allowing companies more flexibility during negotiations over these documents without having those delays impact their workflow or productivity levels significantly.
Ensures document security
E signature software is crucial to your productivity because it ensures document security since no one can make an unauthorized change to the file. With this software, you can be sure that the document being signed is secure from tampering and alteration. It’s not just a PDF anymore; it becomes an electronic record with all necessary signatures attached.
They save time
E signatures are faster than traditional handwritten signatures. They can be used to sign documents from anywhere, at any time. For example, if you’re on a business trip and need to sign off on something for an important client, using e signature software will save you the hassle of having to go to their office or meet them somewhere else. This could prove helpful if there weren’t enough hours in the day before. They also save time when it comes to tasks that were previously done by hand, like signing contracts and sending invoices.
They save money by reducing paper usage and printing costs
E signature software saves you money by reducing paper usage and printing costs. You may have heard that the average American office worker uses about 1,000 sheets of paper per year—and that’s just for one desk. That’s an incredible amount of waste and expense when you consider how much it costs to buy, transport, and recycle the equivalent of printer paper alone.
If you’re using any kind of e signature software in your organization, however, there’ll be no need for hard copies anymore (or carbon paper). Some e signature services even allow users to turn their signatures into digital images which can be saved directly onto their computer screens or printed remotely if needed—and this saves even more money on ink cartridges.
They simplify the process for your team and clients
E signatures are a great way to simplify the process for your clients, but they can also be beneficial for your team. E signatures are easy to use and fast, which means that your clients will receive their documents faster. You can also use them on any device, so there’s no need to worry about having specific software installed on every computer for them to work.
Finally, e signature software is so intuitive because it allows anyone within your organization – not just certain individuals – to sign documents from anywhere at any time. This means that everyone has access to the same tools and resources needed when signing important documents such as purchase orders or contracts with potential clients.
Conclusion
This article is intended to help you understand the importance of e signature software and how it can help your business. Whether you’re just starting or an established business with thousands of customers, there is no reason not to use e signatures for all your documents.
